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Case Study: Menagero
Case Study: Menagero
Case Study: Menagero
Education
About the client
As many other industries, the dance industry requires a digital management systems to handle schools, competitions, and participant coordination. The client, an experienced dance school owner and tournament organizer, faced inefficiencies with an outdated and limited system that lacked essential functionalities. Seeking to digitalize operations and optimize workflows, they partnered with Loaders to develop a comprehensive management platform tailored to their needs.
Digital transformation of the dance school and event management platform
Digital transformation of the dance school and event management platform
As many other industries, the dance industry requires a digital management systems to handle schools, competitions, and participant coordination. The client, an experienced dance school owner and tournament organizer, faced inefficiencies with an outdated and limited system that lacked essential functionalities. Seeking to digitalize operations and optimize workflows, they partnered with Loaders to develop a comprehensive management platform tailored to their needs.
As many other industries, the dance industry requires a digital management systems to handle schools, competitions, and participant coordination. The client, an experienced dance school owner and tournament organizer, faced inefficiencies with an outdated and limited system that lacked essential functionalities. Seeking to digitalize operations and optimize workflows, they partnered with Loaders to develop a comprehensive management platform tailored to their needs.
Key Numbers
Key Numbers
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6 mos
Total development duration -
3 mos
MVP delivery time -
50+
Dance schools onboarded -
20+
Tournaments managed -
10,000+
Participants tracked -
70% faster
Payment automation efficiency
Challenges the client had
Challenges the client had
Limited existing solutions
The previous system was built by an independent developer with slow updates and frequent bugs.
Manual payment handling
Tracking payments for competitions and school enrollments was slow, manual and prone to errors.
Participant registration complexity
Schools had to manually input student details for every competition, leading to duplicated efforts.
Lack of data centralization
There was no single source of truth for student achievements, tournament history, and school engagement.
Limited scalability
The existing system was not flexible enough to accommodate future growth and feature expansion.
Process & communication
Process & communication
The project started from a business speed-dating event, where the client expressed frustrations with existing management systems. The client had prior experience with a different platform which had slow updates, poor scalability, and numerous bugs, reinforcing the urgency to build a custom solution.\
What made a project move fast and productive:
What made a project move fast and productive:
The client was highly engaged and knowledgeable, which streamlined communication and accelerated decision-making
The client had realistic expectations about costs, risks, and timelines
Loaders maintained constant communication, evaluating feature requests and delivering regularly
Development methodology
Development methodology
The project followed an agile development process for high-impact features first and continuously refining based on feedback. Two separate platforms were built within the same system: one for dance school management and another for tournament organization.
The AI-driven features (bulk registration, automation) were introduced early to showcase the potential for efficiency gains. A dual-environment setup (staging and production) allowed continuous testing and fast iteration without disrupting live operations.
The AI-driven features (bulk registration, automation) were introduced early to showcase the potential for efficiency gains. A dual-environment setup (staging and production) allowed continuous testing and fast iteration without disrupting live operations.
Continuous client feedback
Continuous client feedback
The client provided ongoing feedback, allowing for flexible reprioritization of features. This brought new ideas turned into features:
Expanding beyond dance to support other extracurricular activities
Developing payment processing beyond just tournament fees to cover school enrollments, group sessions, and one-time workshops
Adding teacher availability tracking to prevent scheduling conflicts
Transparent documentation & deliverables
Transparent documentation & deliverables
To avoid any surprises or misunderstandings, every feature developed for the project was backed by:
Detailed documentation (Jira tickets, UX/UI designs, business logic)
Linked resources across project tracking tools for seamless collaboration
Test cases to ensure quality assurance at every stage
Solution delivered by Loaders
Solution delivered by Loaders
Loaders designed and developed an integrated platform that streamlined dance school administration, tournament management, and participant tracking in one unified system. The solution included:
Centralized Dance School & Tournament Management
Centralized Dance School & Tournament Management
Unified database for schools, teachers, students, and tournaments.
Admin panel to manage enrollments, track payments, and monitor student progress.
Seamless integration between school profiles and competition registration.
Automated student enrolment system that assigns students to groups based on required documents
Secure document storage in a private, encrypted cloud to ensure compliance and data protection
A tournament judges management system that facilitates invitations, tracking, and certification, simplifying the recruitment and communication process between organisers and judges
Automated Payment System with Stripe Integration
Automated Payment System with Stripe Integration
Secure, real-time payments for school enrollments and tournament fees
Parent-managed transactions, allowing multiple payment methods
Admin controls for automated invoicing and financial tracking
AI-Driven Bulk Registration and Import Features
AI-Driven Bulk Registration and Import Features
AI-powered participant data import from any format (Excel, PDFs, handwritten documents)
Automatic detection of duplicate student profiles and pre-filled data
School administrators can mass-register students for competitions in one click
Competition Category Auto-Generation
Competition Category Auto-Generation
Algorithm to generate tournament categories based on age, skill level, and discipline
Reducing setup time from 1 week to minutes
Role-Based Access Control and Multi-User Profiles
Role-Based Access Control and Multi-User Profiles
Switchable roles (e.g., admin, teacher, parent, student, judge) under one login
Judges can manage tournament schedules and participant scoring
Parents can track children’s tournament history and upcoming events
Advanced Scheduling and Communication Tools
Advanced Scheduling and Communication Tools
Integrated messaging for teachers, parents, and students
Customizable class schedules and real-time updates
Parent dashboard to view and plan children's extracurricular activities
Analytics for Admins
Analytics for Admins
Attendance tracking and engagement reports for students and teachers
Financial analytics to monitor payments, outstanding fees, and revenue trends
Performance tracking for tournaments
Multi-Language Support
Multi-Language Support
Automatic content translation for interface elements, notifications, and messages
Localized tournament and school management tools for global expansion
Adaptive user profiles, allowing users to set their preferred language
Business impact
Business impact
Beyond dance
Beyond dance
While initially built for dance schools, the system’s modular architecture allows for application in martial arts schools, fitness studios, language courses, and other extracurricular activities requiring structured management and automated payment solutions.
It is an enterprise-level solution designed for easy scalability and global expansion thanks to the architecture which supports multiple languages.
Loaders continues to refine and expand the platform, ensuring that businesses streamline operations and focus on what truly matters—their students and community.
It is an enterprise-level solution designed for easy scalability and global expansion thanks to the architecture which supports multiple languages.
Loaders continues to refine and expand the platform, ensuring that businesses streamline operations and focus on what truly matters—their students and community.
Contact Loaders for secure digital future of your business
Contact Loaders for secure digital future of your business
Loaders take pride in building solutions for professionals across various industries, combining data-driven business insights with modern technology. The goal: to help experts keep their focus on the core of their work, ensuring that innovation make their daily work easier without distractions from their mission.
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No excuses, just results
We focus on solving your business problems and delivering results that actually make you money. -
Big league standards
You get high-quality, reliable software built with the same care as the biggest players in the industry. -
Quick like a startup
We move fast and adapt to your needs, so you are never stuck waiting for decisions or changes. -
All-In support
From idea to launch to beyond, we have got your back at every step of the journey. -
No unnecessary costs
Save wisely and avoid third-party fees and inefficiencies. -
Your team, your rules
When built, we can hand over a dedicated team to work directly for you, so you are always in control of your project. -
Building for next gens
Your product will grow with you, ready for new markets, features, and big dreams. -
Built for your customers
We design solutions that make happy your customers and keep them coming back for more what make happy you. -
A “little” extra help
We connect you to funding opportunities and industry pros who can give your business a boost.
Book a call with our team or drop us a message.